How to Use an ID Holder and Badge Reel at Work

By SumLilThings - Home to the Lil' Misfits | Published: 2026-10-19

Category: How-to Guides

Learn step-by-step how to set up and use an ID holder and badge reel at work, including common mistakes and when to choose a lanyard instead.

Quick Answer

To use an ID holder and badge reel at work, attach the badge to the reel, clip it to your waistband or pocket, and let the reel extend when you scan. Avoid over-extending the reel to keep the mechanism working.

Why Choose a Badge Reel Over a Lanyard?

Badge reels keep your ID close to your body, reducing the risk of it swinging into equipment or getting caught on handles. They also free up your neck, which is a plus if you find lanyards uncomfortable or if your workplace has safety rules against dangling items.

However, badge reels have a shorter reach than lanyards. If you frequently need to hand your ID to a visitor or scan it at a distance, a lanyard may be more practical. Consider your daily tasks when deciding which works best for you.

Step-by-Step: Using Your Badge Reel

Attach the badge to the reel: Insert your ID card into the ID holder, then clip the badge reel to the holder's loop or slot. Ensure the clip is secure before use. Check that the card is fully seated in the holder to avoid it slipping out.
Clip the reel to your waistband or pocket: Attach the reel's clip to your waistband, belt loop, or pocket edge. Position it so the badge hangs naturally and doesn't pull on your clothing. Avoid clipping to thin or loose fabric—it may tear or cause the reel to dangle awkwardly.
Extend the reel when scanning: Gently pull the badge toward the scanner, letting the reel extend. After scanning, release the badge and let it retract smoothly. Never yank the reel past its maximum length—this can break the mechanism.
Maintain the reel: Keep the reel clean and free of dust. If the retraction becomes sluggish, wipe the cord and mechanism with a dry cloth. Do not oil the reel; it can attract dirt and cause buildup.

Product Facts

ID Holder & Badge Reel - Lil' Office Life: This ID holder set includes a matching retractable badge reel, and the card holder measures 70 x 110mm. The retractable reel lets you scan your badge without removing it, and the compact size fits standard ID cards and event badges.
ID Holder & Badge Reel - Lil' Office Life